Risk Categories

Explanation of Potential Risk Categories: There are several types of risks that should be considered when planning an event.  Some of the types of risks to think about are described below:

  • Physical: Physical risks include potential threats to the physical well-being of participants.  Physical risks can include such things as food poisoning, injuries that may result from the activity or event or travel to and from the event, or physical harm that can result from the behavior of other participants. Ask yourself:

    • What is the seriousness of the risk associated with this event/activity?
    • How are we being proactive to ensure harm is prevented to participants of this event/activity?
  • Reputational: Reputation risks are those things that may result in negative publicity for your organization, Truman, your advisor and/or the venue where you are holding the event.  Examples might include a publicity campaign containing offensive materials, activities that do not support the mission of your organization, events that are perceived negatively by potential members, activities that cause community members to complain to Truman's administration, or planning mistakes that reflect poorly on the leadership of your organization. Ask yourself:

    • What does our event/activity say about individuals that are participating in it?
    • What does our event/activity say about our organization (this includes your National Headquarters if applicable) as the sponsor?
    • How are our organizational values being in enhanced through this event/activity?
    • How will our event/activity impact Truman State University’s reputation?
  • Emotional: Emotional risks involve the potential of your event to result in emotional distress for any participant in the activities.  Examples of emotional risks might include harassment, emotional trauma, extreme fear or anxiety, offense or disgust, rejection or discrimination that occur as a result of the event. Ask yourself:

    • What feelings (i.e. fear, anger, sadness, exclusivity, etc) may be evoked by the sponsorship of this event/activity?
  • Financial: Financial risks are potential negative consequences of the event that can negatively impact the fiscal stability of your organization and/or other organizations supporting your event.  Examples might include misuse of organization funds, few attendees than are needed to cover costs, poor accounting procedures, theft, and unanticipated expenses. Ask yourself:

    • Do you have the finances to cover the cost of this event/activity?
    • Should you pre-sell tickets or items to ensure you can cover expenses?
    • If your event/activity is a fundraiser, does it violate Missouri gambling policies?
  • Facilities: Facility risks are risks to the facility in which you are holding the event or risk inherent at the facility itself.  Facility issues might include fire codes, maximum capacities, audio-visual issues, heating and cooling, damage to the facility during your event, and parking issues.  Additional risks involved might be behavior of other users of the facility, facility structural concerns, and weather challenges. Ask yourself:

    • Is your activity taking place in the proper location?
    • Are we utilizing the appropriate equipment?
    • What resources do we really have available to us for this event/activity?
    • Do we have inclement weather plans?
    • Who in the organization is responsible for making the call if a change in plan is necessary?

**Risks increase in all categories when alcohol is present or served at an event.**

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